Privacy Statement

Version 1.0 - February 2024

In order to do our work, we use personal data. We must comply with applicable laws and regulations. And you should be able to verify that we do. That is why we explain in this privacy statement what we do with your personal data.

  • What personal data do we use?
  • How do we collect personal data?
  • Why do we use your personal data?
  • What do we do with your personal data?
  • What are your rights?

In this privacy statement, ePubber B.V., with chamber of commerce number: 89447166, explains which personal data ePubber collects and processes, and for what purposes.

Who are we?

Below is who we are. And how you can contact us.

ePubber B.V.
contact@epubber.com
ePubber B.V. will be referred to as "ePubber" hereinafter.

What personal data do we use?

We use the following personal data:

  • Contact details and registration details of our users, contacts of our clients, contractors, suppliers, and other relations.
  • Other personal data necessary for our services.
  • Data of individuals who visit our website:
    • IP address.
    • Internet Service Provider.
    • Operating system and internet browser.
    • How long someone is in our app.
    • How often someone is in our app.
    • Which pages of our website a person views.
    • The website that linked to our website.
    • Which links from other websites a person clicks on.
    • Information about these websites.
    • How long someone is on these websites.
    • How often someone is on these websites.
  • Personal data that applicants provide to us, for example:
    • Contact details.
    • Personal data in the resume.
    • Personal data of applicants that we find on the internet and social media.
    • Any other personal data that we are required to have by law.
  • Bank details of organizations and individuals who pay us. And bank details of organizations and individuals to whom we pay.

How do we collect your personal data?

Below is how we collect your personal data:

  • You provide us with your personal data.
  • A client or someone else provides us with your personal data.
  • We search public registers and other public sources to collect personal data, such as the trade register of the Chamber of Commerce.
  • We collect personal data when you visit our website. We do this with cookies.
  • We store location data of staff and hired parties who are willing to share this information. With this data, we can help our colleagues, for example, by providing route suggestions and measuring how long they have been working on a task.

Cookies

If you visit our website, we place small files - cookies - on the hard drive of the computer you use to visit our website. With these small files, we collect personal data from you. If you visit our website again later, these cookies will send personal data from you to our website.

Would you like to know more about our cookies? Read our cookie statement. It explains which cookies we use. And also how you can refuse or delete cookies. And what the consequences are.

Why are we allowed to use your personal data?

The law states the reasons why an organization may use personal data. These 4 reasons apply to us:

  1. You give us permission to use your personal data for a specific purpose.
  2. We have a contract with you and therefore we need to use your personal data. Or you ask us to do something before we enter into the contract with you.
  3. We are required by law to use your personal data.
  4. We use your personal data because it is in our interest. For example, a business interest or a commercial interest of ours.

What do we use your personal data for?

Below are our specific purposes for using your personal data.

1. Personal data of people using our app

  • Purpose 1. We fulfill our contract with you. (Reason 2)
  • Purpose 2. We comply with the law. For example, we need to retain personal data from you. (Reason 3)

2. Personal data of people using our app

  • Purpose 1. We use your personal data to provide basic functions and services of the ePubber app, such as tracking your injections, sending reminders, and customizing your experience based on your personal preferences and needs. (Reason 4)
  • Purpose 2. Your personal data may be used to communicate with you, provide support in case of issues or questions, and send you updates and information about the app and its features. (Reason 4)
  • Purpose 3. We use your data to analyze the performance of the app, identify and resolve technical issues, and improve the overall user experience and functionality of the app. (Reason 4)
  • Purpose 4. Your personal data may be used to ensure the security and integrity of the app, including preventing fraud, abuse, and unauthorized access to the app. (Reason 4)
  • Purpose 5. Where necessary, we may use your personal data to comply with applicable laws and regulations, legal processes, or requests from government agencies. (Reason 4)

3. Personal data of people visiting our websites

  • Purpose: We improve our services and our website. And we investigate what you do on our website. We do this to increase the visibility of our website. And also to increase the effectiveness of our website. (Reason 4)

4. Personal data of people with inquiries or complaints

  • Purpose 1. We fulfill our contract with you. (Reason 2)
  • Purpose 2. We comply with the law. For example, we need to retain personal data from you. (Reason 3)
  • Purpose 3. We respond to your inquiries and complaints. And we improve our services and our website. (Reason 4)

To whom do we disclose your personal data?

Below is to whom we disclose your personal data.

  • Organizations that handle our administration and provide us with IT services. And others who work for us. To Google Analytics. And Facebook, Twitter, Instagram, and LinkedIn if you share content from our websites through them.
  • Our accountants and lawyers. To courts. And to insurers.
  • If we are going to reorganize? Merge with another company? Or sell our company? Then we disclose your personal data to organizations involved in this.

If necessary, we first enter into a confidentiality agreement.

In addition, we only disclose your personal data to others if required by law or court order. Or if you have given your consent for this.

Do we disclose your personal data to other countries?

We use Google Analytics. This may result in your personal data being transferred to organizations in other countries. You can read the privacy statement of Google Analytics on its website. And if you share content from our websites through Facebook, Twitter, Instagram, and LinkedIn? In that case, your personal data may also be transferred to other countries.

How long do we retain your personal data?

We retain your personal data for as long as necessary to achieve our purposes. If the law specifies a period during which we may retain personal data, we comply with that period. Your personal data is also included in backups in our backup systems. These backup systems automatically delete your personal data after a certain period of time.

If an applicant does not join our company, we retain the personal data of that applicant for a maximum of 4 weeks after the application process. If an applicant gives us permission to retain personal data for a longer period, we retain it for as long as agreed with the applicant.

What are your rights?

Your rights regarding your personal data that we use are stated in the law:

  • You may ask us which personal data of yours we use. And you may also see which personal data we use from you.
  • You may tell us that we need to correct your personal data.
  • You may tell us that we are not allowed to use your personal data.
  • You may tell us that we are not allowed to use your personal data for a certain period of time.
  • You may tell us that we need to delete your personal data.
  • You may tell us that we need to transfer your personal data to another party.
  • If you have given us permission to use your personal data, you may revoke this permission.

Would you like to know more about this? Or would you like to do one of the things mentioned above? Send us an email: contact@epubber.com or send a letter to the address mentioned above. You can also always contact the Dutch Data Protection Authority. This is the government supervisory authority that ensures compliance with the law, the General Data Protection Regulation.

What if you do not provide your personal data to us?

We need your personal data to fulfill our contract and to verify your identity. If you do not provide us with this personal data, we will not enter into a contract with you. If we already have a contract, we will terminate it.

Automated decisions by a computer

We do not make automated decisions with a computer. We also do not use large databases to decide who we do or do not want as a customer.

How secure are your personal data with us?

We take technical and organizational security measures to ensure the security of your personal data with us.

Can we change this privacy statement?

We may change this privacy statement. You can read the changes on this website.